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Nonprofits: Should You Use E-Verify?

July 19, 2021

In today’s ever changing world, with security and inclusion top of mind, E-Verify is a useful tool for your Organization’s hiring process. Here’s what you should know.

Attention nonprofits….are you familiar with e-verify? This useful tool has many benefits for your organization including deterring document and identity theft. What else does this tool offer? We share the details below.

What is e-verify?

E-Verify is an online system that confirms employment eligibility by comparing information from an employee's I-9 form to data from U.S. Department of Homeland Security and Social Security Administration records. The system is free and helps deter document and identity theft.

Is it required for nonprofits?

While some employers are required to participate in E-Verify (such as those who have a participation clause in federal contracts or subcontracts), most employers participate voluntarily.

E-Verify is a voluntary program. However, employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation (FAR) E-Verify clause are required to enroll in E-Verify as a condition of federal contracting. This means non-profit organizations who have direct federal contracts should already be enrolled in E-Verify.

Employers may also be required to participate in E-Verify if their states have legislation mandating the use of E-Verify, such as a condition of business licensing. Finally, in some instances employers may be required to participate in E-Verify as a result of a legal ruling. While, Massachusetts and Rhode Island do not require E-Verify, we recommend exploring the use of this system to ensure you are in compliance with all local and federal statutes.

What are the filing requirements?

If you participate in E-Verify, you must post a notice of participation and a right to work poster at your organization's hiring location. If you're not able to display these posters, provide copies along with your job applications.

If you need assistance with the if your organization should be enrolled in E-Verify, contact us.

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